Gym Policies

Declaration of Compliance

Gymnastics Ontario Declaration of Compliance - COVID-19

WARNING!
ALL PARTICIPANTS ENTERING THE FACILITY AND/OR PARTICIPATING IN SANCTIONED ACTIVITIES MUST COMPLY WITH THIS DECLARATION
Gymnastics Ontario and its affiliated clubs (collectively the "Organization") require the disclosure of exposure or illness is in order to safeguard the health and safety of all participants and limit the further spread of COVID-19. This Declaration of Compliance will be kept safely, and personal information will not be disclosed unless as required by law or with your consent. 

A participant (or the participant's parent/guardian, if the participant is younger than the age of majority) who is unable to agree to the terms outlined in this document is not permitted to enter the Organization's facilities or participate in the Organization's activities, programs, or services.

I, the undersigned being the participant and/or the participant's parent/guardian (if the participant is younger than the age of majority), hereby acknowledge and agree to the terms outlined in this document:
1)    The coronavirus disease COVID-19 has been declared a worldwide pandemic by the World Health Organization and COVID-19 is extremely contagious. The Organization has put in place preventative measures to reduce the spread of COVID-19 and requires all participants (or their parent/guardian, when applicable) to adhere to the compliance standards described in this document.
2)    The participant has not been diagnosed with COVID-19. OR If the participant was diagnosed with COVID-19, the participant was cleared as noncontagious by provincial or local public health authorities.
3)    If the participant is a front-line worker (such as hospital staff, long term care staff, or other individual who interacts with individuals who have confirmed or suspected cases of COVID-19) or required to travel outside of Canada, the participant has worn proper and approved Personal Protective Equipment at all times whenever they interacted with an individual who has a confirmed or suspected case of COVID-19 in the last 14 days.
4)    If the participant is not a front-line worker or traveled outside of Canada, they have not been exposed to a person with a confirmed or suspected case of COVID-19 in the last 14 days.
5)    The participant is attending or participating voluntarily and understands the risks associated with COVID-19. The participant (or the participant's parent/guardian, on behalf of the participant (when applicable) agrees to assume those risks, including but not limited to exposure and being infected.
6)    The participant has not, nor has anyone in the participant's household, experienced any signs or symptoms of COVID-19 in the last 14 days (including fever, new or worsening cough, fatigue, chills and body aches, respiratory illness, difficulty breathing, nausea, vomiting or diarrhea, pink eye, or loss of taste or smell).
7)    If the participant experiences or if anyone in the participant's household experiences, any signs or symptoms of COVID-19 after submitting this Declaration of Compliance, the participant will immediately isolate notify the Organization, and not attend any of the Organization's facilities, activities, programs or services until at least 14 days have passed since those symptoms were last experienced.
8)    The participant is following recommended guidelines, including but not limited to, practicing physical distancing, trying to maintain separation of six feet from others, adhering to recognized hygiene best practices and otherwise limiting exposure to COVID-19.
9)    The participant will follow the safety, physical distancing, and hygiene protocols of the Organization.
10)    This document will remain in effect until the Organization per the direction of the provincial government and provincial health officials, determines that the acknowledgements in this Declaration of Compliance are no longer required.
11)    The Organization may remove the participant from the facility or from participation in the activities programs or services of the Organization at anytime and for any reason if the Organization believes in its sole discretion that the participant is no longer in compliance with any of the standards described in this document.

Informed Consent and Assumption of Risk

1.    This is a binding legal agreement. Clarify any questions or concerns before signing. As a Participant in the sport of gymnastics and the spectating, orientation, instruction, activities, competitions, programs, and services of Gymnastics Ontario and Quinte Bay Gymnastics Club (collectively the "Activities"), the undersigned, being the Participant and the Participant's Parent/Guardian (if Participant is under 18 years old), (collectively the "Parties") acknowledges and agree to the terms outlined in this document.
2.    Gymnastics Ontario, Quinte Bay Gymnastics Club, and their respective Directors, Officers, committee members, members, employees, coaches, volunteers, officials, participants, agents, sponsors, owners/operators of the facilities in which the Activities take place, and representatives (collectively the "Organization").

 

Description and Acknowledgement of Risks:

1.    The Parties understand and acknowledge that:
a)    The Activities have foreseeable and unforeseeable inherent risks, hazards, and dangers that no amount of care, caution or expertise can eliminate, including without limitation, the potential for serious bodily injury.
b)    The Organization may offer or promote online programming (such as webinars, remote conferences, workshops, and online training) which have different foreseeable and unforeseeable risks than in-person programming
c)    The Organization has a difficult a difficult task to ensure safety and it is not infallible. The Organization may be unaware of the Participant's fitness or abilities, may give incomplete warnings or instructions, may misjudge weather or environmental conditions, and the equipment being used might malfunction.
d)    The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization and COVID-19 is contagious. The Organization has put in place preventative measures to reduce the spread of COVID-19; however, the Organization cannot guarantee that the Participant will not become infected with COVID-19. Further, participating in the Activities could increase the Participant's risk of contracting COVID-19.

2.    The Participant is participating voluntarily in the Activities. In consideration of that participation, the Parties hereby acknowledge that they are aware of the risks, dangers and hazards and may be exposed to such risks, dangers, and hazards. The risks, dangers and hazards include, but are not limited to:
a)    Privacy breaches, hacking, technology malfunction or damage.
b)    Executing strenuous and demanding physical techniques and exerting and stretching various muscle groups.
c)    Vigorous physical exertion, strenuous cardiovascular workouts, and rapid movements
d)    The failure to properly use any piece of equipment or from the mechanical failure of any piece of equipment or apparatus.
e)    Failure to follow instructions or rules.
f)    Serious injury to virtually all bones, joints, ligaments, muscles, tendons, and other aspects of the Participant's body or to the Participant's general health and well-being.
g)    Abrasions, sprains, strains, fractures, or dislocations.
h)    Concussion or other head injuries, including but not limited to, closed head injury or blunt head trauma.
i)    Physical contact with other participants, spotters, spectators, equipment, and hazards.
j)    Collisions with walls, any gymnastics apparatus, floors, or mats
k)    Falling, tumbling, or hitting any gymnastics apparatus, the floor, mats, or other surfaces.
l)    Failure to act safely or within the Participant's ability or designated areas.
m)    Negligence of other persons, including other spectators, participants, or employees.
n)    Travel to and from competitive events and associated non-competitive events which are an integral part  of the Activities. 
o)    Contracting COVID-19 or any other contagious disease.

Release of Liability

Terms:
1.    In consideration of the Organization allowing the Participant to participate in the Activities, the Parties agree:
a)    That when the Participant practices or trains in their own space, the Parties are responsible for the Participant's surroundings and the location and equipment that is selected for the Participant.
b)    That the Participant's mental and physical condition is appropriate to participate in the Activities and the Parties assume all risks related to the Participant's mental and physical condition.
c)    That the Participant may experience anxiety while challenging themselves during the Activities.
d)    To comply with the rules and regulations for participation in the Activities.
e)    To comply with the rules of the facility or equipment.
f)    The risks associated with the Activities are increased when the Participant is impaired, and the Participant will not participate if impaired in any way.
g)    That COVID-19 is contagious in nature and the Participant may be exposed to, or infected by COVID-19.

2.    In consideration of the Organization allowing the Participant to participate, the Parties agree:
a)    That the Parties are not relying on any oral or written statements made by the Organization or their agents, whether in brochure or advertisement or in individual conversations to agree to participate in the Activities.
b)    That the Organization is not responsible or liable for any damage to the Participant's vehicle, property, or equipment that may occur as a result of the Activities; and 
c)    That this Agreement is intended to be as broad and inclusive as is permitted by law of the Province of Ontario and if any portion thereof is held invalid, the balance shall, notwithstanding, continue in full legal force and effect.

Jurisdiction:
3.    The Parties agree that in the event that they file a lawsuit against the Organization, they agree to do so solely in the Province of Ontario.

 

Behaviour Management Policy

At the Quinte Bay Gymnastics Club (QBGC), participants are expected to show respect for themselves, fellow participants, coaches, supervisors, guests, the equipment, as well as the facility itself. QBGC wants to ensure that behaviour is not something that detracts from a participant's experience. It is our goal to provide a healthy, safe, secure, and accepting environment for all participants. 

When a participant does not follow the behavioural guidelines, the following steps will be taken: 

Step One: First occurrence of a behavioural matter: the participant will be asked to take a break from the activity or situation. They will not be excluded, but rather provided with an opportunity to think and calm from any frustrations they may have. The coach/supervisor will actively follow up with the participant during this time to discuss what happened and together create a re-entry plan. The duration of the break will be relative to the behavior and the time needed to calm from any frustrations. Parent/guardian will be notified of the incident at pick up.

Step Two: Second occurrence of a behavioural matter or dealing with a more severe behavioural matter that would require skipping Step One, the participant will be asked to take a break from the activity or situation. The supervisor will hear from all parties and create an action plan. Parents and/or guardians will be contacted at this stage to ensure they are informed. The duration of the break will be relative to the behavior and the time needed to calm from any frustrations.

Step Three: Third occurrence of a behavioural matter or dealing with a severe issue that requires skipping Steps One and Two, the supervisor will contact the parent/guardian to discuss the issue. If inappropriate behavior continues QBGC reserves the right to have the participant suspended and asked to leave the program and a refund will not be provided. Parent/guardian input will be considered; however, staff and other participant's safety, and overall well-being will be held as a priority. During each step within this 3-step model, the coaches/supervisors will speak calmly and openly with the participants involved. All parties involved will have their opinions heard and considered. All incidents will be recorded on the participant's file.

Payment Policies

All fees, including the Gymnastics Ontario registration fee, will be due in full within 48 hours of registering for the class.  NSF will be a charge of $25. QBGC does not offer make up classes, refunds, or credits for missed classes. If a class is cancelled by the club due to weather or unforeseen circumstances a make up class will be offered.  **Update:  If QBGC must shut down due to Covid-19 or any other unforeseen reason, you will receive a credit on your account for any unused training fees, minus an administration fee.

*Fees are subject to change with notice

 

Annual Registration Fee

The QBGC GO annual registration fee of $35 is non-refundable and will not be pro-rated. This fee includes membership with Gymnastics Ontario. This fee is applied to each gymnast upon registration for any class or camp and is valid for classes or camps between July 1 and June 30 of each calendar year.

 

Discounts

QBGC is pleased to offer Family Discounts:
2nd child - 10% off tuition fees
3rd child - 15% off tuition fees
4th child - 15% off tuition fees
Discounts will be taken off the lowest fees.

Recreational/Competitive Withdraw Policy

Due to Covid-19 and the decision to run our classes in blocks you are welcome to withdraw from the class by submitting the online withdrawal form but there will be no refunds.
**COMPETITIVE WITHDRAWALS must be sent directly via email to comp@quintebaygymnastics.com

 

General Gym Policies

1. Gymnastics equipment may not be used unless under coach supervision.
2. We are a Hands-Off facility ensuring the safety and comfort of all gymnasts.
3. Only water is permitted inside the gym. Your child must bring their own water bottle to each class as our fountains are not in service at this time.
4. All footwear must be removed and left in the designated areas before entering the gym.
5. Only students and staff may enter the gym except for any parented classes where the parent is required to support their child. Viewing areas are closed at this time.
6. We make every effort to provide a peanut/nut free environment.  Please do not bring any food products made out of or containing peanuts/nuts into the gym.
7. QBGC reserves the right to terminate membership at any time.
8. QBGC is not responsible for lost or stolen items.
9. Bare feet in the gym is required for safety reasons. However, if you wish to wear socks, they must be anti-slip and can be purchased in the office. Please, no crop tops, denim, belts, buckles, zippers, buttons, etc. Long hair must be tied back, and no jewelry is permitted except studs and sleeper earrings. Children dressed inappropriately will be asked to change and/or not be admitted into class.

Online Registration

For your convenience, QBGC electronically stores your credit card number/bank account information in accordance with legislated procedures. Upon receipt of your registration you agree to have your tuition fee plus the annual Gymnastics Ontario registration fee processed through the credit card/bank account information on file, unless otherwise noted in the comments section. Discounts will be applied when QBGC staff are processing your registration. You will receive a confirmation email once your registration has been processed. You can access all your transactions through the Parent Portal Login. Please indicate in the comments section on how you plan on paying (ie/ Cash, Debit, Automatic Withdraw, Visa, MC)

Drop Off & Pick Up Policy

Athletes are required to line up on our red painted lines along the sidewalk at the main entry to our building until their coach comes to guide them inside. We are currently not allowing any spectators in the gym.  Pick up will occur in the same location. If you have any questions regarding this, please contact our office. Classes begin and are dismissed promptly at their scheduled times. Parents must arrive 10 minutes prior to the end of their child's scheduled class. We are unable to supervise children prior to the start and following the end of their class time. Quinte Bay Gymnastics Club staff is responsible for children during their scheduled class time only. For any students picked up late, you may be subject to a $1.00/minute late fee that will automatically be applied to your account.

Participation Procedure

This policy is to address any occurrences of participants attending classes who have plantar warts or common warts and to minimize the spread of the virus from one participant to another. Participants who attend classes with plantar warts, papillomas, or common warts must have the warts completely covered with sport or medical tape as well as a sock or gymnastic slipper before class. A participant with an uncovered wart will not be allowed to participate, however they may observe from the side. It is not the responsibility of the QBGC or the coach to provide medical tape or socks. It is the parent/guardian and participant's responsibility. Tape can be purchased by the roll along with anti-slip socks from the office.

Acknowledgement

The Parties acknowledge that they have read this agreement and understand it, that they have executed this agreement voluntarily, and that this agreement is to be binding upon themselves, their heirs, their spouses, parents, guardians, next of kin, executors, administrators and legal or personal representatives.

Competitive Athletes Only:
Please note that the Competitive Handbook precedes all of the above.

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© 2014 by A.Copeland

Quinte Bay Gymnastics

613-967-9517

14 Harder Dr. Belleville, ON K8P1H2